Record Management (Islamabad)

A Record Management Program is defined as a system established to manage all types of records, including physical and electronic records, within an organization. It involves processes such as auditing, corrective actions, and regular management reviews to ensure effective records management.
Records management is the process of managing and controlling an organization’s records. It includes the creation, storage, use, and disposal of records.

PROGRAM CONTENTS

• Define records: Determine what constitutes a record, such as a document, photograph, or audio file
• Classify records: Organize records into categories like legal, financial, or historical
• Create and approve records: Establish policies and practices for creating and approving records
• Store records: Choose storage options like physical folders, cabinets, or electronic files
• Manage access: Coordinate internal and external access to records
• Maintain records: Ensure that records are accurate and up to date
• Dispose of records: Create a retention and destruction schedule
• Recover from disasters: Create a disaster recovery plan
• Train staff: Train staff on how to use the records management system
• Monitor and audit: Regularly monitor and audit the records management system

LEARNING OUTCOMES

• Understand what are records and able to distinguish them from non-records
• Importance of record management and its cycle
• International standards of record management – ARMA
• Filling system as per International Standards
• Key Concepts of Electronic Record Management
• Legal aspect of Record Management
• Infrastructure of Record Management System

TARGET AUDIENCE

Anyone who is involved in creating, managing, storing, or disposing of organizational records, including administrative staff, department managers, supervisors, records officers, information governance officers, and anyone with responsibility for data privacy should attend record
management training; essentially, anyone who handles documents within an organization could benefit from this training.

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